Business Development Services (BDS) Forum

Freeware for Picture compression, zip-file and pdf Management

The following software is for free for non-commercial purpose.

• Document management

• Picturemanager "Irfan view"

• PDF Creator for conversion to pdf-files and file compression

• PDF Reader

How to avoid "horror-big-size" documents by using picture compression,
and pdf-file conversion and file compressions

Even experienced experts often create big-size Winword or Powerpoint files of 3-8 Megabyte or more due to non-compressed pictures included. These files create problems for e-mail and Internet users in developing countries with insufficient Internet connections. The hereafter presented freeware avoids big-size files and helps you to create slim files for e-mail and Internet use.

1. Document management  [top]

Template for project documents: Use and change the following document template with your own project logos. All consultants have to use your standardized project document template. Write it down in their terms of reference and hand out the template in the beginning of the consultancy. If you don't like the template, change it, but use it!  1-template.doc

Template for virtual library
Use this Excel sheet template to stock your documents library-template.xls

2. Picturemanager (irfanview)  [top]

iview395.exe  878 KB for download. easy installation

Before you insert pictures into Winword, Powerpoint or Webpage files you have to treat them with a picturemanager in order to compress the picture size. Pictures - scanned or digital ones - are about 300 KB to 1,5 MB. Compressed pictures are about 20 KB to 200 KB. After compression, pictures can be included in documents and webpages or sent by e-mail without unreasonably blowing up the respective document. However, compressing pictures brings a certain loss of quality, but must be accepted if you want that your documents shall be downloaded or used by other Internet users. Winword and Powerpoint documents with compressed photos can go down from from 2 MB to 0,2 MB only!

Instructions: Download the iview395.exe file and doubleclick it. Extraction and installation is automatic and without problems. Picture treatment is eaysy.

• Open the picturemanager and go to "file - open" and open your picture file.

• Go to "image - resize" and set new size at 50% (for width only - heigth is automatically adapted) - "ok".

• Go to "file - save as", select "jpeg files" and set jpeg save options compression on 30%. By saving give a new name and "ok".

 
3. How to create PDF-files  [top]

PDF files are often used in Internet and for documentation because with the Adobe Acrobat Reader; everybody can read them for free and pdf documents cannot be modified easily. PDF producing software normally is very expensive and only few freeware available with good performance. "PDF-Creator" is a freeware for pdf file production with good performance. The software for download is a big file of 13,3 MB. Once downloaded, installation and pdf-file production are easy. PDF-creator also is good for compressing files, example: a winword file of 10 MB has been compressed to 1,7 MB only!

• Download "PDF Creator.exe"  13,3 MB with the right mouse button.

• Double-click for installation.

• To convert a Winword file, open the winword document and then under
  "Printers" choose pdf-creator for printer.

• "Printing" the document is not really printing but will convert the document automatically into a pdf-file.

4.  PDF - File Reader

If you cannot read PDF files then you have to install a PDF-File reader. A small-size pdf-file reader is the "Foxit pdf-file reader.zip" with 1,2 MB (instead of 12 MB for Adobe Acrobat Reader).

Problems with Picturemanager or PDF creator?
ask mail@gagel.net

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